Host your next meeting or group event in a world-recognised, award winning exhibition centre.

Our rooms

Offering an ideal environment for discussion and planning, the Institute's creative environment is a real stimulus for productive meetings. Fitted with bespoke designer furniture by Vico Magistretti and Arne Jacobsen, our unique atmosphere creates a productive backdrop to successful meetings.

For more formal dinners and buffets, additional tables and chairs can be added for seated dining for up to 28 guests. We can also provide lively after dinner speeches, delivered by our senior staff who are seasoned lecturers and speakers.

If required, our expert staff are available to deliver tailor-made tours prepared to relate directly to your interests of our exhibitions and research library.


The boardroom is on the second floor of the Institute, overlooking Victoria Gardens. It is primarily designed for board meetings and away days, with four large cherry-wood tables making a grand centrepiece to the room. These can be separated for smaller group settings, or removed to increase the seating capacity for a theatre style event, depending on your needs.

The boardroom is adjacent to the kitchen, making it perfect for catered events. Just outside the boardroom is a useful breakout area and cloakroom.

Seminar room

Located on the basement level, our seminar room is ideal for audio visual presentations and training courses.

Typically arranged with theatre-style seating, there is a dedicated projector with wall-mounted speakers, making it a great place to host lectures or discussions.


 BoardroomSeminar room
Size9 x 4.75m6.6 x 5.7m
Seating capacity20 (boardroom style) or 40 (theatre style)40 (theatre style)
Standing capacity6060

WiFi internet access and air conditioning are available in both venues.

The following equipment can be provided on request for either room:

  • flipchart
  • crockery, cutlery and glasses
  • extra tables
  • extension leads


£40 per hour
Full day: £290 (10am - 5:30pm; earliest set up from 9:30am)
Half day: £150 (4 hours)

Monday - Friday, 10am - 5:30pm only.
All charges are exclusive of VAT.

For enquiries about evening hire please contact our Operations Manager, Catherine Aldred.


A deposit of 50% must be paid once your booking is confirmed, payable by credit card, cheque or BACS to secure your booking.

An invoice for the balance will be issued after the event. Payment terms 14 days.


The balance is payable if the booking is cancelled less than 5 working days before the date of the event.

Catering and accommodation

We can recommend a variety of excellent, locally based caterers, who are able to provide anything from cold snacks to warm buffets or table service. Alternatively, the kitchen can be used to prepare your own refreshments.

The centre of Leeds has a number of high-level hotels only a few minutes' walk from the Institute. We also have a two bedroom apartment located less than ten minutes' walk from our building that can be rented, rates on application.

Booking and enquiries

For all booking enquiries, please fill out our online booking form below.

If you don't have an account with us already, entering an email address and password into the fields below will create a new account for you.

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